Minutes of a meeting are the official written record of the discussions, actions and decisions decided during a meeting. Minutes of a meeting typically include:
Date, Time, and Location: The date, time and location of where the meeting took place.
Attendees: Who was present, who was an apology, and their roles.
Agenda Items: The topics or items that were discussed.
Discussion Summary: A brief overview of the main points raised during the discussion.
Decisions Made: Any resolutions that were reached.
Action Items: Tasks assigned to individuals, including deadlines and responsible parties.
Next Meeting: Date and time for the next meeting, if scheduled.
Minutes of a meeting are important because they provide a record of what happened, help track progress on action items, and serve as a reference for those who couldn’t attend. They should be clear, concise, and objective and using an independent minute taker can ensure that minutes can achieve these objectives.
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